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        The Centre for Women is an Equal Opportunity Employer and a Drug-Free Workplace

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Executive Assistant/Office Manager

REPORTS TO:    Executive Director


 

Position Description

The Executive Assistant/Office Manager will be responsible for the administrative and organizational management of the Centre for Women. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a busy nonprofit with diverse programs and constituents. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.


Key Responsibilities

  • Assist the Executive Director with her daily schedule and duties, to include managing her calendar, commitments, and meeting arrangements.

  • Serve as Board Liaison, coordinating orientation for new members, handling correspondence, taking minutes and handling logistics for monthly Board meetings and special events.

  • Provide general administrative support to the Centre for Women to include:

      • Receiving and interacting with visitors;

      • Answering and managing incoming calls;

      • Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;

      • Arranging meetings and conference calls (including coordinating all meeting logistics, catering, developing agendas and meeting materials, etc.);

      • Drafting correspondence and presentations;

      • Assist with grant compilation and maintain grants calendar;

      • Recording, transcribing, and distributing notes/minutes of meetings; and

      • Providing other daily support to staff as needed.

  • Perform general office/facilities management duties to include:

      • Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;

      • Planning space allocations, layouts, and floor moves as required; arranging for building maintenance; and facilitating IT needs.

      • Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.

  • Assist with various payroll and human resources functions to include:

      • Entering new employees into the payroll system;

      • Maintaining required and voluntary payroll deductions in the payroll system;

      • Perform initial processing of bi-weekly payroll, including timesheet review;

      • Posting position openings to job sites and managing flow of incoming candidate applications;

      • Ordering background checks on potential new hires;

      • Assisting new employees with their orientation to the organization, benefits enrollment, and tax forms; and

      • Maintaining human resources files in accordance with laws, regulations, and established standards.

  • Serve as primary contact for security and technology support:

Skills and Experience

  • 4+ years of solid administrative experience in an office setting;

  • Prior experience with non-profit organizations;

  • Excellent verbal and written communications;

  • Excellent organizational skills and attention to detail;

  • Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint);

Personal Characteristics

The successful candidate will be:

  • Committed to, and enthusiastic about, the mission and vision of The Centre for Women;

  • A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes;

  • Outgoing, straightforward, and creative;

  • Able to work independently and take initiative;

  • Results oriented;

  • An adaptable, flexible problem-solver;

  • Team-focused, enjoy working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success; and

  • A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.

To Apply

Please submit your cover letter, salary requirements and resume to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Successful candidate will completea successful Level 2 background screen and drug test

 

 

 


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POSITION SUMMARY:

The Business Counselor will provide group and one-on-one technical assistance counseling to start-up and existing small businesses.

ESSENTIAL RESPONSIBILITIES

  • Provide business counseling and group education toward the development of women-owned businesses.
  • Assist Director in developing and implementing programs to address client needs and economic conditions.
  • Track and analyze activities and outcomes of programs.
  • Attend and speak at community meetings and events.
  • Spend significant time developing new clients, especially established women-led businesses.
  • Implement the Centre’s new programming initiatives including Bravo 5 to provide counseling and training for female veterans.
  • Perform other related tasks as assigned.
  • Meet personal performance objectives as agreed upon with the Program Officer, Business Development of U.S. Programs.

QUALIFICATIONS AND BACKGROUND

Education: Bachelor or higher degree, preferably in business administration or related field.

Experience: A minimum of five years of professional experience in small business management, economic development, micro-enterprise, and/or not-for-profit management, or a related field. Applicant must have experience in external affairs and community outreach, staff management, and financial management.

Skills/Knowledge: The successful candidate must have proven skills in marketing and client outreach and excellent organizational, writing, technology, and decision-making skills. Applicant must have highly effective interpersonal and communication skills, along with excellent customer service skills. Demonstrated proficiency in Microsoft Word, Excel, Access, and PowerPoint, Business Plan Pro, and Marketing Plan Pro. Applicant must possess the ability to handle confidential and sensitive information, along with the ability to work cooperatively with a diverse group of people, work autonomously and exercise sound judgment, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines. Experience with micro-loans a plus.

Other: Applicant must be a team player with strong individual initiative, who is also innovative, reliable, attentive to detail and sensitive to the needs of a diverse client base.

How to Apply / Contact

Mail cover letter and resume The Centre for Women, Inc., 305 S. Hyde Park Ave., Tampa FL 33606 or online to  This e-mail address is being protected from spambots. You need JavaScript enabled to view it